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Support congresses

Our services

Advice Professional, free and neutral advice 
Arranging meeting and congress venues Seminar rooms
Congress centres
Obtaining and managing on-call quotas

Reserving and managing room quotas in hotels of various categories (not only in the City of Basel but also in the Northwestern Switzerland region and in neighbouring areas of France and Germany)

Creating a room reservation form on the congress website and/or an online booking link

Processing reservation queries (via internet, telephone or fax) within 48 hours

Sending reservation confirmations to event participants and processing requests to change and cancel bookings.

Organization of accompanying programmes and incentives

Drawing up proposals for accompanying programmes in cooperation with partners and/or service companies

Helping to find and reserve a suitable venue for the event and accompanying programme (e.g. celebration dinner, cocktail reception, etc.).

Organizing all kinds of team events and group and association activities

Day trips for groups (Switzerland, Germany, France)

Participant management

Creating an online congress registration platform for participants

Collection of the registration fee by Basel Tourism (transfer of total income from registrations after the event).

Printing of event badges for participants

Operation of a registration desk at the event.

Additional services: USB sticks with congress documentation, printing of lanyards and congress bags

Congress applications

Supervising the entire application process

Creation of an application dossier with all the necessary documents about Basel, including a letter from the Basel government

Creating presentations about Basel for decision-making bodies, providing support when giving presentations if necessary

Organizing and accompanying inspection trips to Basel by decision-making bodies

Support by the Canton of Basel-Stadt Supporting and clarifying financial support from the Canton of Basel-Stadt
Organization of hosts/hostesses

Providing congress hosts/hostesses experienced in managing event rooms, as well as registration and information desk staff, entrance staff, etc.

Providing event security staff

Transfers/transportation  We organize all kinds of group transfer in cooperation with local partners
Other services

Operation of a Welcome Desk at Basel Mulhouse Freiburg EuroAirport

Operation of a tourist information desk at your event

“Flying concierges” to provide information for event participants

Enjoy exhibitions and congresses with the Convention Bureau Basel

Both large and small events, elegant, unusual, or cozy, we plan and organize as a neutral organization together with you. Feel free to contact us - we look forward to assisting you with competent advice in the realization of your congress or meeting!

Contact Convention Bureau
References